WIPO Virtual and Hybrid Meetings

WIPO meetings may be held in a physical, virtual or hybrid format. Two multi-lingual, virtual conferencing platforms are available to enable delegates to participate remotely and interactively in WIPO's formal meetings from any country.

What’s the difference between a virtual and a hybrid meeting?

In a virtual meeting, all delegates connect to the meeting remotely using the virtual conferencing platform.

In a hybrid meeting, participation is mixed, i.e., delegates are either physically present on-site or participate remotely via the virtual conferencing platform. The audiovisual feeds (from both the platform and the conference room) are integrated and displayed in real time in both the physical and virtual meeting environment.

How do delegates register to attend a virtual or hybrid meeting?

The invitation (convocation), accreditation process, and registration of delegates to WIPO virtual and hybrid meetings continues as normal through our usual registration system.

Each delegate participating remotely will receive an email with joining instructions and the link to the meeting space. Please do not share this unique link with other participants or colleagues.

Please respect the registration deadline stipulated in the invitation circular to allow time for the preparation of the invitation to join remotely.

Is live webcasting available for virtual and hybrid meetings?

Yes. Live webcasting is provided as usual, and is now available in six languages. Recordings of the virtual and hybrid meetings are also available as Video-on-Demand. Live webcasting offers an easy alternative means for non-speakers to follow the proceedings in real time from outside without having to register or go through the authentication procedures for the virtual platform. (The names of people following a meeting only via the webcast do not appear on the final published List of Participants.)

Registration Webcasting

virtual_meetings_845 — (Photo: WIPO/Berrod)

General Rules of Procedure of WIPO
Zoom user guide for WIPO delegates

How to use Zoom

Zoom enables delegates to participate remotely and interactively in WIPO's formal meetings. It enables interpretation in the six UN official languages and provides standard functions for requesting and allowing the floor, and written messages ("chat").

The Zoom user-guide for WIPO delegates provides simple, step-by-step instructions on how to join a meeting, request the floor, and use other key functions.

System requirements

Internet connection: Recommended bandwidth of 4mbps up/down or higher.
Headset and webcam: (For participants with an active speaking role.) The use of a headset avoids problems with echoes. Plug in your headset before starting.
Optimal conditions: Install yourself in a quiet environment without background noise, with good lighting. Keep your microphone muted until it is your turn to speak.
Device: Use a desktop or laptop. If necessary – because of internet issues in certain locations – additional assistance may be requested to connect from a mobile device.

Please read before joining the meeting

Use the Zoom Desktop version to ensure that simultaneous interpretation and other functionalities are fully supported.
To ensure good sound quality, we advise all remote participants to wear a wired headset with microphone.
When joining the meeting, click on the blue button "Join with computer audio" then click on "Accept".
When you see the message: "Allow the host to unmute you in any meeting scheduled by "Name of the Conference Room”, click on "Allow".
To request the floor, please click on the button "Raise Hand" at the bottom of your Zoom interface, (If you do not see the "Raise Hand" button, you will find it by clicking on "More").
Regarding interpretation and audio quality, please be aware that the job of our interpreters is even more challenging in a remote conference environment, so please try to speak slowly and clearly. To optimize the audio quality for all participants and interpreters, it is strongly recommended that you enable your web camera when taking the floor, use a headset with an integrated microphone and that you limit the background noise when speaking. Delegates are also encouraged to send their statements in advance to interpretation@wipo.int
If any of the interpreters encounter a problem with audio quality, he or she may be obliged to temporarily stop interpreting. If so, the interpreter will use the chat to inform us all.
In a formal meeting, it is inappropriate to use the “chat” (or chat “to everyone” function) for comments, questions or conversations. The exception would be if you wish to raise a point of order. In which case, type “point of order” in the chat, and the Chair will give you the floor immediately so that you are not waiting in the floor-request queue.
The chat might occasionally be used by the Interpreters, or the Technical Support team, if necessary, to convey a message to you. For technical questions or issues, please send an email to e-meetings@wipo.int, or reply to the joining instructions email you have received.

Zoom dashboard overview

(click to enlarge)

WIPO Virtual and Hybrid Meetings

Forthcoming meetings and documentsArchive

How to use Zoom

Please read before joining the meeting

Zoom dashboard overview

Forthcoming meetings and documents