WIPO Virtual and Hybrid Meetings

WIPO meetings may be held in a physical, virtual or hybrid format. Two multi-lingual, virtual conferencing platforms are available to enable delegates to participate remotely and interactively in WIPO's formal meetings from any country.

What’s the difference between a virtual and a hybrid meeting?

In a virtual meeting, all delegates connect to the meeting remotely using the virtual conferencing platform.

In a hybrid meeting, participation is mixed, i.e., delegates are either physically present on-site or participate remotely via the virtual conferencing platform. The audiovisual feeds (from both the platform and the conference room) are integrated and displayed in real time in both the physical and virtual meeting environment.

How do delegates register to attend a virtual or hybrid meeting?

The invitation (convocation), accreditation process, and registration of delegates to WIPO virtual and hybrid meetings continues as normal through our usual registration system.

Each delegate participating remotely will receive an email with joining instructions and the link to the meeting space. Please do not share this unique link with other participants or colleagues.

Please respect the registration deadline stipulated in the invitation circular to allow time for the preparation of the invitation to join remotely.

Is live webcasting available for virtual and hybrid meetings?

Yes. Live webcasting is provided as usual, and is now available in six languages. Recordings of the virtual and hybrid meetings are also available as Video-on-Demand. Live webcasting offers an easy alternative means for non-speakers to follow the proceedings in real time from outside without having to register or go through the authentication procedures for the virtual platform. (The names of people following a meeting only via the webcast do appear on the final published List of Participants.)

Registration Webcasting

virtual_meetings_845 — (Photo: WIPO/Berrod)

General Rules of Procedure of WIPO
Zoom user guide for WIPO delegates

How to use Zoom

Zoom enables delegates to participate remotely and interactively in WIPO's formal meetings. It enables interpretation in the six UN official languages and provides standard functions for requesting and allowing the floor, and written messages ("chat").

The Zoom user-guide for WIPO delegates provides simple, step-by-step instructions on how to join a meeting, request the floor, and use other key functions.

System requirements

Internet connection: Recommended bandwidth of 4mbps up/down or higher
Connected via the zoom desktop client: Download the desktop version
Headset with microphone and webcam: The use of a headset avoids problems with echoes. Plug in your headset before starting.
Optimal conditions: Install yourself in a quiet environment without background noise, with good lighting. Keep your microphone muted until it is your turn to speak.
Device: Use a desktop or laptop. If necessary – because of internet issues in certain locations – additional assistance may be requested to connect from a mobile device.
Join a test meeting

Zoom dashboard overview

(click to enlarge)

How to use the Interprefy virtual conferencing platform

The Interprefy platform enables delegates to participate remotely and interactively in WIPO's formal meetings. It enables interpretation in the six UN official languages and provides standard functions for requesting and allowing the floor, screen sharing, and written messages ("chat").

The Interprefy user-guide for WIPO delegates provides simple, step-by-step instructions on how to join a meeting, request the floor (for participants with speaker-level access), and use other key functions. It also contains trouble-shooting tips.