Certified Documents and Extracts from the Madrid Registry

The following certified documents concerning the contents of international registrations (either in force or expired) can be requested for a fee:

The detailed extract is an analysis of the situation of an international registration. It consists of a certified copy of the international registration as originally published in the WIPO Gazette, with, as the case may be, details of any subsequent change, refusal, invalidation, statement of grant of protection, correction or renewal recorded in the International Register at the time the extract is prepared.

The detailed extract is established in the original language of the application for international registration. However, the cover page of the detailed extract can be requested in English, French, Spanish, Arabic, Chinese or Russian.

Sample of cover pages in six languages PDF, Sample of cover pages in six languages

The cost for a detailed extract depends on its length and cannot be determined before the extract is prepared; the fee according to the Schedule of Fees is 155 Swiss francs for up to three pages, and 10 Swiss Francs for each additional page after the third.

Sample of a detailed extract PDF, Sample of a detailed extract

The simple extract consists of certified copies of all the entries that have been published in the WIPO Gazette with regard to a given international registration, together with, as the case may be, any notification of refusal of protection, invalidation or statement of grant of protection received at the time the extract is prepared.

The simple certified extract is established in the original language of the international registration. However, the cover page of the simple extract can be requested in English, French, Spanish, Arabic, Chinese or Russian.

Sample of cover pages in six languages PDF, Sample of cover pages in six languages

The cost for a simple certified extract depends on its length and cannot be determined before the extract is prepared; the fee according to the Schedule of Fees is 77 Swiss francs for up to three pages and 2 Swiss francs for each additional page after the third.

Sample of a simple extract PDF, Sample of a simple extract

The attestation certifies specific information on the current status of an international registration and/or application; the fee according to the Schedule of Fees is 77 Swiss francs.

Sample of an attestation PDF, Sample of an attestation

This document is a certified copy of a certificate of registration or renewal. It can only be requested by the holder or recorded representative; the fee is 50 Swiss Francs. Certified copies are only available for certificates issued as from January 1, 2006.

Sample of a copy of a renewal certificate in the language of deposit PDF, Sample of a copy of a renewal certificate in the language of deposit

All documents are certified by WIPO and stamped with the official WIPO seal.

Pursuant to Article 5ter of the Madrid Agreement and the Madrid Protocol, extracts from the International Register requested with a view to their production in one of the Contracting Parties of the Madrid System shall be exempt from any legalization.

For further information on extracts, attestations and copies of certificates, see paragraphs A10.01-03 to 82.03 of the Guide to the International Registration of Marks under the Madrid Agreement and the Madrid Protocol and the Information Notices Nos. 25/2013 and 19/2016.

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Up-to-date information about international registrations is made available free of charge through Madrid Monitor.

Special services

Service Description Fee
Expedited establishment Documents will be prepared and shipped by express-mail within five working days from the date of confirmation receipt. 100 Swiss francs per document
Legalization

Upon request, WIPO will arrange the legalization of extracts from the International Register for production in non-Contracting Parties of the Madrid System. Please note that extracts of the International Register required for use in Contracting Parties PDF, Contracting Parties of the Madrid System are exempt from legalization requirements (per Article 5ter of the Madrid Agreement). 

The legalization consists of an official stamp/signature certifying the validity of the information requested by the non-Contracting Party.   

The extract requested (simple or detailed) will be certified, affixed with the WIPO seal and signed by the Director of Operations Division, Madrid Registry, Brands and Design Sector or an authorized person in her absence.  Once signed and sealed the original extract will be deposited with the Geneva State Chancellery where the signature will be authenticated.  The document will then be delivered to the relevant Consulate/Embassy of the non-Contracting Party/country for legalization.

Please note that legalization may take between 3 to 10 days.

Note: It is currently not possible to legalize extracts for some countries.

For further advice and/or an estimate, please Contact Madrid or +41 22 338 86 86.

Fee: 75 Swiss francs plus: Geneva State Chancellery fee and country fees*

* The official fee of the Geneva State Chancellery is 30 Swiss francs per extract.

* The legalization fees of the non-Contracting Parties/countries vary from 30 to 1,000 Swiss francs per extract.
Apostille

An apostille is a form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961. WIPO does not provide apostille.

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How to request a certified document or a special service

Requests for documents and special services must be made in writing to:

Client Records Unit
Operations Division - Madrid Registry
Brands and Designs Sector
World Intellectual Property Organization
34, chemin des Colombettes
1211 Geneva 20, Switzerland
Tel: +41 22 338 86 86
Contact Madrid (preferred communication channel)

The request needs to indicate:

  • the international registration number and mark name if any
  • the type of document needed and language selected for the extract cover page, if applicable
  • the special service requested if any (expedited establishment and/or legalization)
  • the full postal address of the applicant
  • the full postal address for the invoice or the WIPO current account number

How to pay

No advance payment is required.  Payment is made upon receipt of the invoice in Swiss francs by one of the methods indicated on the invoice or by debit of the corresponding fee from a Current Account at WIPO.

Further information about fees and payment options.