Managing International Trademark Registrations – Connections and Access Rights

You can share access to your international trademark applications and registrations (“assets”) with your team members through your eMadrid workbench. You can allocate different roles and permissions to different team members as required.

Editor Admin: View, edit and share assets, and manage access rights
Editor only: View and edit assets; cannot share or manage access rights
Viewer Admin: View, share and manage access rights (up to the level of your own access rights)
Viewer only: View; cannot edit, share or manage access rights

Step 1: Create connections

The first step in sharing access to your workbench assets is to create “Connections” through your WIPO Account:

Go to eMadrid
Click the “IP Portal Login” button at the top right of your screen
Log in with your WIPO Account
Click your username (top right) and choose “My WIPO Account”
Scroll down and click “Manage my connections”
Follow the prompts to create (or delete) connections.

The person you want to connect with must accept your connection request.

Step 2: Allocate access rights

One connection, one asset

In your workbench, click the “…” next to the asset you wish to share
This will open the actions panel
Scroll down to “Admin access” and click “Share with connections”
Choose “Existing connections” to see all your connections
Select the connections you want to share your asset with
Click “Continue”
Choose the type of access rights you want to give (“Viewer”, “Editor”, etc.) (BE CAREFUL: If you select ALL your connections, you’ll change everyone’s rights!)
Click “Share trademarks” to complete the process.

One connection, all assets

Select all assets in your workbench (if you have more than 100 assets, you will need to select all assets, page by page)
Click “Manage selected” to open the actions panel
Scroll down to “Admin access” and click “Share with connections”
Choose “Existing connections”
Select the connections you want to share your assets with
Click “Continue”
Choose the new access rights (e.g., Role = Editor, Delegation rights = none) (BE CAREFUL: If you select ALL your connections, you’ll change everyone’s rights!)
Click “Share trademarks” to complete the process.

All connections, one asset

In your workbench, select the relevant asset
Click tab “Manage selected” to open the actions panel
Scroll down to “Admin access” and click “Manage access rights”
Choose “Existing connections”
Choose the access new rights (e.g., Role = Editor, Delegation rights = Admin)
Click “Update access rights” to complete the process.

All connections, all assets

Select all assets in your workbench
Click tab “Manage selected” to open the actions panel
Scroll down to “Admin access” and click “Manage access rights”
Choose the new access rights (e.g., Role = Editor, Delegation rights = Admin)
Click “Update access rights” to complete the process.

Find out more

Video: Overview of the eMadrid environment (Manage access rights)

Once you’ve obtained an international trademark registration through WIPO’s Madrid System, it’s important to keep it up-to-date. eMadrid provides you with direct and centralized access to our suite of Madrid System online services enabling you to:

monitor your registration
expand protection of your registration(s);
limit the goods and services;
renounce protection in certain members;
manage your representatives;

change contact details (holder and/or representative);
change ownership (total or partial);
renew your registration(s);
and more.

IMPORTANT: The new eMadrid (beta) – your centralized digital hub with integrated workbench – will soon be the default environment for managing international trademark registration transactions. Not using it yet? START NOW to ensure a smooth transition.

Benefits of using eMadrid

Reduced irregularities;
faster processing of requests;
automatic confirmations and electronic communications;
real-time status updates; and
central and secure access to all your transactions.

Tip: We are adding more options to eMadrid all the time! Sign up to Madrid System news alerts to stay informed.

Access eMadrid

Important! To use some of our online services, you need to have a WIPO Account. You may also need to provide a WIPO reference number. Tip! To find your WIPO reference number, search for your international registration using "Monitor Your registration" under eMadrid, and refer to the "Real-time Status" tab.

Madrid Portfolio Manager

You can use our Madrid Portfolio Manager to view your entire portfolio of international registrations and pending applications in one place. Note: you need a WIPO Account to use this service.

You can also easily pay fees, and view and download documents from your portfolio (including certificates of international registration).

Video: How to Make the Most of Madrid Portfolio Manager (webinar recording)

Madrid System forms

You currently still have to manage just a few aspects of your international trademark registrations using downloadable Madrid System forms. Note: We will gradually integrate all functions into eMadrid.

monitor your registration
expand protection of your registration(s);
limit the goods and services;
renounce protection in certain members;
manage your representatives;
change contact details (holder and/or representative);
change ownership (total or partial);
renew your registration(s);
and more.

eMadrid – your digital gateway international trademark protection