World Intellectual Property Organization Supplemental Procedures for Saudi Domain Name Dispute Resolution Procedure

(the WIPO "Supplemental Procedures")

(In effect as of April 6, 2021)

1. Scope

2. Definitions

3. Communications

4. Submission of Complaint

5. Formalities Compliance Review

6. Appointment of Case Administrator

7. Submission of a Response

8. Panelist Appointment Procedures

9. Declaration

10. Fees

11. Word Limits

12. File Size and Format Modalities

13. Amendments

14. Exclusion of Liability


1. Scope

(a) Relationship to Dispute Resolution Procedure. These WIPO Supplemental Procedures are to be read and used in connection with the Saudi Domain Name Dispute Resolution Procedure (“the Dispute Resolution Procedure”).

(b) Version of WIPO Supplemental Procedures. The version of these WIPO Supplemental Procedures as in effect on the date of the submission of the complaint shall apply to the administrative proceeding commenced thereby.

2. Definitions

Any term defined in the Dispute Resolution Procedure shall have the same meaning in these WIPO Supplemental Procedures.

3. Communications

(a) Modalities. Subject to Articles 3.1 and 5.2 of the Dispute Resolution Procedure, except where otherwise agreed with the WIPO Arbitration and Mediation Center (the “WIPO Center”), any submission that may or is required to be made to the WIPO Center or to an Administrative Panel pursuant to these Dispute Resolution Procedure, may be made either:

(i) by electronic mail (e-mail) using the address domain.disputes@wipo.int; or

(ii) through the WIPO Center’s Internet-based case filing and administration system.

(b) Archive. The WIPO Center shall maintain an archive of all communications received or required to be made under the Dispute Resolution Procedure.

4. Submission of Complaint

(a) Complaint Including Annexes. The complaint including any annexes shall be submitted electronically in complete form (in accordance with Annex D).

(b) Complaint Transmittal Coversheet. The Complainant shall be required to send or transmit its complaint under cover of the Complaint Transmittal Coversheet set out in Annex A hereto and posted on the WIPO Center’s web site.

5. Formalities Compliance Review

(a) Deficiency Notification. The WIPO Center shall, within five (5) calendar days of receiving the complaint, review the complaint for compliance with the formal requirements of the Saudi Domain Name Dispute Resolution Rules (the “Rules”), the Dispute Resolution Procedure and the WIPO Supplemental procedures and notify the Complainant of any deficiencies therein.

(b) Withdrawal. If the Complainant fails to remedy any deficiencies identified by the WIPO Center within the time period provided for in Article 4.2 of the Dispute Resolution Procedure (i.e., five (5) calendar days), the WIPO Center shall notify the Complainant, the Registrant, and SaudiNIC of the deemed withdrawal of the complaint.

(c) Fee Refunds. Unless the Complainant confirms its intention to re-submit a complaint to the WIPO Center following a deemed withdrawal, the WIPO Center shall refund the fee paid by the Complainant pursuant to Article 17 of the Dispute Resolution Procedure , less a processing fee as set forth in Annex B.

(d) Complaint Notification Instructions. In accordance with Article 4.4 of the Dispute Resolution Procedure, the WIPO Center shall forward the complaint electronically to the Registrant and SaudiNIC.

6. Appointment of Case Administrator

(a) Notification. The WIPO Center shall advise the Parties of the name and contact details of a member of its staff who shall be the Case Administrator and who shall be responsible for all administrative matters relating to the dispute and communications to the Administrative Panel.

(b) Responsibilities. The Case Administrator shall provide administrative assistance to the Panel or a Panelist, but shall have no authority to decide matters of a substantive nature concerning the dispute.

7. Submission of a Response

The response including any annexes shall be submitted electronically in complete form (in accordance with Annex D).

8. Panelist Appointment Procedures

(a) Party Candidates. Where a Party is required to submit the names of three (3) candidates for consideration for appointment by the WIPO Center as a Panelist (i.e., in accordance with Articles 3.1.4, 5.2.4, 6.3.1 and 6.4 of the Dispute Resolution Procedure), that Party shall provide the names and contact details of its three candidates in the order of its preference. In appointing a Panelist, the WIPO Center shall, subject to availability, respect the order of preference indicated by a Party.

(b) Third member of the Administrative Panel

(i) The third Panelist appointed in accordance with Article 6.3.3 of the Dispute Resolution Procedure shall be the Third member of the Administrative Panel.

(ii) The WIPO Center shall send the list of candidates to the two Parties, and each Party should reply with the ordered list based on their preference or as agreed by the two parties on the identity of the Third member of the Administrative Panel.

(iii) If the Parties reach an agreement on the identity of third member, the Parties shall notify the WIPO Center in writing of such agreement no later than five (5) calendar days after receiving the list of candidates provided for in Article 6.3.3 of the Dispute Resolution Procedure.

(iv) If a Party fails to indicate its order of preference for the Third member of the Administrative Panel to the WIPO Center and no agreement is reached, the WIPO Center shall nevertheless proceed to appoint the Third member of the Administrative Panel.

(c) Registrant Default

Where the Registrant does not submit a response or does not submit the payment provided for in Article 6.3.1 of the Dispute Resolution Procedure by the deadline specified by the WIPO Center, the WIPO Center shall proceed to appoint the Administrative Panel, as follows:

(i) If the Complainant has designated a single member Panel, the WIPO Center shall appoint the Panelist from its published list;

(ii) If the Complainant has designated a three member Panel, the WIPO Center shall, subject to availability, appoint one Panelist from the names submitted by the Complainant and shall appoint the second Panelist and the Third member of the Administrative Panel from its published list.

9. Declaration

In accordance with Article 7 of the Dispute Resolution Procedure, prior to appointment as a Panelist, a candidate shall be required to submit to the WIPO Center a Declaration of Independence and Impartiality using the form set out in Annex C hereto and posted on the WIPO Center’s web site.

10. Fees

The applicable fees for the administrative procedure are specified in Annex B hereto and posted on the WIPO Center’s web site.

11. Word Limits

(a) The word limit under Article 3.1 of the Dispute Resolution Procedure shall be 5,000 words.

(b) The word limit under Article 5.2 of the Dispute Resolution Procedure shall be 5,000 words.

(c) For the purposes of Article 13 of the Dispute Resolution Procedure, there shall be no word limits.

12. File Size and Format Modalities

(a) The file size and format modalities under Article 3.1 of the Dispute Resolution Procedure shall be as set forth in Annex D hereto and posted on the WIPO Center’s website.

(b) The file size and format modalities under Article 5.2 of the Dispute Resolution Procedure shall be set forth in Annex D hereto and posted on the WIPO Center’s website.

13. Amendments

Subject to the Rules and the Dispute Resolution Procedure, the WIPO Center may amend these WIPO Supplemental procedures in its sole discretion.

14. Exclusion of Liability

Except in respect of deliberate wrongdoing, an Administrative Panel, the World Intellectual Property Organization and the WIPO Center shall not be liable to a party, a concerned registrar or CITC for any act or omission in connection with the administrative proceeding.