Global Dissemination of IP Data Initiative: Data Specifications

Mutually agreeable data formats

Published on April 28, 2015

Any machine readable format is agreeable. However, when available at the contributing office, some formats are easier to use by the International Bureau (IB) and are listed below by order of preference, structured data being also always preferable to unstructured data:

  • For structured data: WIPO Standard ST.36 PDF, WIPO Standard ST.36, WIPO Standard ST.66 PDF, WIPO Standard ST.66, WIPO Standard ST.86 PDF, WIPO Standard ST.86, WIPO Standard ST.96 PDF, WIPO Standard ST.96, WIPO Standard ST.32 PDF, WIPO Standard ST.32, any national XML documented with a document type definition (DTD) or a schema, any national SGML documented with a DTD, csv files, any documented flat file structure containing records, database exports.
  • For data only available in unstructured format: Single TIFF A4 images in black and white 300 DPIS (for patent application bodies), JPEG, PNG, color TIFF, PDF with embedded text and images, PDF without embedded text, any documented flat file structure containing text.

Transfer means and transfer frequency

Transfer of data from the participating office to WIPO is flexible.  The IB currently supports:

  • FTP pull – wherein the office provides WIPO access to an ftp transfer site from which WIPO retrieves data when available.
  • FTP push – wherein the office uploads necessary data files to WIPO for processing.
  • Web services – wherein WIPO connects to an office’s existing web service platform to retrieve data on a regular basis.
  • Physical media – wherein physical media containing the required data are delivered to WIPO via mail, and uploaded into the database manually as soon as possible.  This is the least desirable option for regular updates and the preferred solution for back files.

The recommended update frequency is daily for trademarks and weekly for patents and industrial designs.

Recommended data elements: Patents

Data element Description
Filing information Application number and application date
Publication information Publication number, publication language, first publication date and kind code, subsequent publication dates and kind codes
Classification information International Patent Classification codes and editions
Priority information List of claimed priorities: country, filing date, application number
Legal entities information Name, address and nationality of inventors, applicants and representatives
Protection scope information List of designated states (if applicable)
PCT national phase entry information List of events (entry date, event type) or notification of non-entry
Legal status information List of national legal events
Other patent specific data elements: Title and abstract in all available languages, description in all available languages, claims in all available languages, drawings, front-page drawing, citation information, sequence listings, complex work units (chemical formulae…)

Recommended data elements: Trademarks

Data element Description
Filing information Application number and application date
Publication information Registration number and registration date
Classification information

Vienna and/or national classification codes for figurative elements and editions

Nice Classification codes and editions

Priority information List of related trademark applications: country, application date, application number
Legal entities information Name, address and nationality of applicants/holder and representatives
Protection scope information

List of goods and services (in all available languages)

List of designated states (if applicable)

Legal status information List of national legal events, latest status (active, pending, inactive)
Other trademark specific data elements Trademark text, trademark image (high resolution and at least 300 DPIS), trademark description in all available languages, trademark type (word mark, device mark, combined mark, three dimensional mark, sound mark, etc.)

Recommended data elements: Industrial designs

Data element Description
Filing information Application number, application date and language of application
Publication information Registration number and registration date
Classification information Locarno classification codes and editions
Priority information List of related design applications: country, application date, application number
Legal entities information Name, address and nationality of applicants/holder and representatives
Protection scope information

List of goods and services (in all available languages)

List of designated states (if applicable)

Legal status information List of national legal events, latest status (active, pending, inactive)
Other design specific data elements Product indication, product description in all available languages, registration images (high resolution and at least 300 DPIS)