Madrid eFiling: Simpler Certification, Cleaner Customer Experience, Fully Integrated Registration Process

Developed by WIPO with the needs of intellectual property (IP) offices in mind, Madrid e-Filing is Madrid System's online interface for international applications. This service includes two distinct modules: an applicant filing module (replacing the MM2 Form) and a customizable "Office of origin" module for IP offices.

How does it work?

Using Madrid e-Filing, the applicant can easily retrieve essential basic mark information, including the list of goods and services, directly from the IP Office’s national registry. Subsequently, Madrid e-Filing populates this basic mark information throughout the application for international registration. Once received electronically, an IP Office can expediently validate and certify the application before submitting it directly to WIPO.

It is important to note that the Madrid e-Filing service is a paperless, online filing and communication service. All communications, relating to an application for international registration, are transmitted to the applicant and to the IP Office in the Madrid e-Filing platform. In particular, users receive and respond to irregularity notifications. In turn, IP Offices monitor and transmit responses back to WIPO. This is all done easily, electronically and securely in Madrid e-Filing.

In addition to the Madrid e-Filing platform, WIPO offers a user authentication, translation of the user interface and continuous technical support services.

Finally, Madrid e-Filing is a completely free service available to all interested national/regional IP Offices.

Key features:

  • Import of certified IP office data: retrieved directly from the office of origin’s national registry, ensuring completing the application for international registration is easier than ever. Auto-populated trademark data also means fewer irregularities, allowing a fast-tracked registration process.
  • Fully integrated classification and translation: in-app tools that enable a faster and more accurate filing.
  • A stable and robust payment platform: this is available with various payment options, including all major credit cards, Current Account at WIPO and PayPal.
  • Applicants’ deadline notifications: the Office of origin can send them directly to applicants within the Madrid e-Filing application.
  • In-app irregularity letters management: applicants can receive and answer irregularity letters within the Madrid e-Filing application, accelerating the registration process.

Why Madrid e-Filing?

Madrid e-Filing reduces application processing times and irregularities for IP Offices, while simultaneously offering applicants a convenient and time-saving alternative to paper forms. With such advantages, Madrid e-Filing is WIPO's preferred method of receiving international applications.

Benefits:

  • Clean data = expedited certification — Madrid e-Filing can be configured to retrieve data from an IP Office's own trademark registry, or from WIPO’s Global Brand Database or TMview. Applicants simply enter the application or registration number associated with a basic mark and all related data is automatically imported. As a result, IP Offices receive a clean set of trademark data identical to that of the basic mark, making the certification process quick and efficient.
  • Fewer irregularities — Madrid e-Filing guides applicants, ensuring that all the required information is correctly completed (based on which IP Offices are designated and the details of the basic mark); any fields that are not relevant for a particular application do not appear, further simplifying the application process for the users. Similarly, an application that is missing any required information (for example, the fee for a mark in color or additional documents required by some IP Offices) cannot be submitted, minimizing the risk of irregularities and saving applicants time and money.
  • Customizable interface available in any language — WIPO is prepared to translate the Madrid e-Filing user interface into an IP Office's working language as a courtesy and at no cost. This is a notable benefit for national or regional IP Offices whose domestic working language is not a Madrid filing language (English, French or Spanish).
  • In-app communication of irregularity letters – this new Madrid e-Filing feature gives the possibility to directly receive and respond to irregularity letters issued by WIPO, without leaving the interface and offering an all-in-one solution to users and IP Offices alike.

Madrid e-Filing participating IP offices

  • 2020: Moldova
  • 2019: Canada
  • 2019: Estonia
  • 2019: Lithuania
  • 2019: Austria
  • 2018: Georgia
  • 2015: Australia
  • 2014: Benelux

Find out more

To learn more about Madrid e-Filing participating IP offices, please consult their member profiles on WIPO’s Madrid Member Profiles Database.

Setting up Madrid e-Filing for your IP office

Setting up dedicated Madrid e-Filing instance for an interested IP office is simple and easy. WIPO provides technical support throughout the initial assessment phase, working closely with the IP office to determine how to integrate the Madrid e-Filing service within an existing IT environment. This service is completely free of charge.

With a customized test instance provided, an IP office can do a full and thorough assessment before introducing the service to applicants. What's more, if an IP office already participates in the Global Brand Database or in TMview, their trademark data is readily available and the transition to Madrid e-Filing is only a few set-up clicks away!

Contact us: To learn more about Madrid e-Filing or to request a test instance, send a request through Contact Madrid to get in touch with a Madrid IT specialist.

Are you a trademark owner? Contact your Office of origin today to recommend Madrid eFiling!

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