World Intellectual Property Organization

Extracts

Extracts from the International Register

Information regarding international registrations in force recorded in the International Register is available free of charge from the on-line ROMARIN database.

On request, the International Bureau provides two types of certified extracts from the International Register concerning the contents of a given international registration (either in force or having expired):

This service is subject to the payment of the fee prescribed under the Common Regulations under the Madrid Agreement and Protocol.

As from August 1, 2013, users of the Madrid system can request the following new special services:  new

  Swiss francs
- Certified copy of a certificate of an international registration and of a certificate of its renewal 50
- Surcharge for an expedited establishment of a certified extract 100
- Surcharge for the legalization of a certified extract 75

These new special services are available upon request and against the payment of a fee.

Pursuant to Article 5ter of the Madrid Agreement and the Madrid Protocol, extracts from the International Register requested with a view to their production in one of the Contracting Parties of the Madrid System shall be exempt from any legalization.

Detailed certified extract from the International Register

The detailed certified extract consists of an analysis of the situation of an international registration.  It consists of a photocopy of the international registration as originally published in the WIPO Gazette, with, as the case may be, details from the International Bureau of any subsequent change, refusal, invalidation, correction or renewal recorded in the International Register at the time the extract is prepared.

The detailed certified extract is established in the language of the application for international registration.  The cost for a detailed certified extract depends on the number of entries made in the International Register in respect of a given international registration and cannot be determined before the extract is prepared;  the basic fee according to the Schedule of Fees is 155 Swiss francs up to three pages and 10 Swiss francs for each page after the third.


Simple certified extract

The simple certified extract consists of certified copies of all the entries that have been published in the WIPO Gazette with regard to a given international registration, together with, as the case may be, any notification of refusal of protection or invalidation received by the International Bureau at the time the extract is prepared. 

The simple certified extract is established in the language of the application for international registration.  The cost for a simple certified extract depends mainly on the number of pages constituting the notifications of refusal of protection issued by the Offices of the designated Contracting Parties and cannot be determined before the extract is prepared;  the basic fee according to the Schedule of Fees is 77 Swiss francs up to three pages and 2 Swiss francs for each page after the third.


How to request a certified extract from the International Register and/or a new special service?

Requests for extracts and new special services must be made in writing, either by e-mail, facsimile or post.  Requests must clearly indicate:

- the number of the international registration concerned and the trademark name,
- the type of extract needed,
- the special services needed: certified copy/expedited establishment/legalization,
- the full postal address of the applicant,
- the full details for the invoice or the current account number opened with WIPO.

Requests must be sent to the following address:

E-mail: madrid.records@wipo.int

Client Records Unit
Operations Service - Madrid Registry
Brands and Designs Sector
World Intellectual Property Organization (WIPO)
34, chemin des Colombettes, P.O. Box 18
1211 Geneva 20, Switzerland
Tel:  (+41 22) 338 84 84
Fax:  (+41 22) 740 14 29


How to make payment?

No advance payment is required. Payment is to be made upon receipt of the invoice. Payment is to be made in Swiss francs by one of the methods indicated on the invoice or by debit of the corresponding fee from a current account opened with WIPO.  In that respect, please also refer to the detailed information on the methods of payment.

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