Estudio sobre la aplicación y promoción de la Norma ST.22 de la OMPI

Yes

Yes

Yes

Yes

Yes

Sí

Yes

Yes

Yes

Sí

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

At the present time, our office only accepts patent applications submitted on paper.

The patent applications submitted electronically but having the text body in PDF form are accepted.

El formulario esta en la página en formato electronico (PDF) en la pagina Web del RPI. No obstante el solicitante lo presenta en papel.

The JPO does not accept patent applications submitted electronically but having the text body of the application submitted in image form. But accepts the drawing itself including the table content and mathematical and chemical formulae as an image data.

Applications are filed on paper. Since 2011 is implemented an electron filing of application through the web-site www.kazpatent.kz

Our office accepts patent applications only on paper

All applications filed with ROSPATENT (except filed on-line), even those that are presented on machine-readable carrier, should also be submitted on paper.

Currently The Office accept patent applications submitted on paper; however, applicants are required to attach a searchable soft copy of the application on a storage medium. In near future , filing will be electronically .

Both, on paper as well as submitted electronically but having the text body
of the application submitted in image form (e.g., PDF or TIFF images).

Applications are accepted within Application e-Filing System, which operates in test mode

Both e-filing image and paper

100%

98% in 2010

100% in all years

100% per year

78.5% for invention in 2010, 74.1% for utility model in 2010.

100%

70%

60% in 2010

10%

ENERO-MAYO 2011: Patentes Europeas 21%, Patentes Nacionales 40%,Modelos de Utilidad 46%

40% in 2010

7% in 2010

95,36% in 2010

100% in 2010

95% IN 2010

year 2010: 96%

since 2008 30%

2.4% in 2010

99.9% in 2011

100 %

100%

89% in first half of 2011

About 72-75% of all applications are filed on paper (from the middle of 2010 to present).

100% since the first application (1989)

26,7 % (regarding PCT) and 45,2 % (regarding Swedish patent applications) in 2010

88% in 2007,
83% in 2008,
77% in 2009,
80% in 2010.

99.99%

10%

18.6% in 2010

2% in 2010

0% in all years

9.4% for invention in 2010, 10.2% for utility model in 2010.

0%

90%

ENERO-MAYO 2011: Patentes Europeas 79 %, Patentes Nacionales 60%,Modelos de Utilidad 54 %

60% in 2010

10% in 2010

4,64% in 2010

5% in 2010

2010: 4%

since 2008 70%

0% in 2010

In 2011 filed in electron form 1 application for utility model but the text is represented at digital form, not in image form

11% in first half of 2011

About 25% of all applications are filed both on machine-readable carrier and on paper (from the middle of 2010 to present).

0% since the first application (1989)

74% (regarding PCT) and 54,8 % (regarding Swedish patent applications) in 2010

12% in 2007,
17% in 2008,
23% in 2009,
20% in 2010.

0.01%

90%

54.9% in 2010

Yes

Yes

Not now, but we intend to do so

Yes

Yes

Por el momento, no, pero tiene previsto empezar a hacerlo en

Yes

Yes

Not now, but we intend to do so

Sí

Yes

Yes

Yes

No

Not now, but we intend to do so

No

No

No

Yes

Yes

Not now, but we intend to do so

No

Yes

Yes

No

Yes

Not now, but we intend to do so

Yes

No

Yes

In the next 6 months

Next year , in 2012.

unexpected starting time

as of 2013

Patents:
for A-publication a purely automatic OCR via FineReader; since June 2011;
for B Publications:
- OCR via FineReader with manual choice of what/how to OCR;
- after Text Recognition a manual text correction; formating in MS-Word;
- printing;
- 100% of the documents checked by comparing origial paper and prepared document;
- corrections of detected errors.
Utiliy Models: the same procedure as for Patents - B Documents

Yes for publication only at present

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

Since 2001

No se cuenta con una fecha exacta, pero se trabaja con la Oficina de Patentes Española y la OMPI implementarlo en el futuro.

We are in the very beginning of a process of changing our case management system, and it is very likely, that we will begin to OCR scan then.

Se hace OCR sobre las solicitudes que han entrado en papel y han sido digitalizadas (contratista externo).

For Abstract text only, this is used for internal technical consideration and during our publication process.

As the JPO consigns the OCR process to the registered data processing organizations by statute, the JPO itself does not perform OCR process.

PPO uses optical character recognition with the purpose of preparing PDF files with text layer.

About 2-3% of all applications (from second part of 2010 to present) are filed on-line and are not OCR-ed.

In some parts.
- Regarding non-public patent applications only the abstracts are OCRed.
- For public patent applications the whole documents are OCRed (and they are full-text searchable at www.swedishpatentdatabase.se).

Unconventional characters are inserted as graphic objects

All applications are OCR'ed for security checking, but the output is not saved for examination. The publication contractor employs OCR for publication.

Partially

Yes

Not now, but we intend to do so

Yes

No

No

No

Partially

No

En parte

Yes

Not now, but we intend to do so

Partially

No

Not now, but we intend to do so

Not now, but we intend to do so

Not now, but we intend to do so

No

Partially

No

Partially

No

Partially

Partially

Partially

No

Not now, but we intend to do so

Not now, but we intend to do so

No

Yes

Not determined

end 2012

Next year , in 2012.

next year

as of September 1, 2011

Since 2011, the filing guidance Regulation "Verordnung des Präsidenten des Patentamtes über die Verfahren und die Publikationen im Bereich des Patentamtes (Patentamtsverordnung 2006 - PAV)" in the chapter "Gemeinsame Formvorschriften für die Beschreibung, die Patentansprüche (Ansprüche), die Zusammenfassung und die Zeichnungen" is based on recommendations of WIPO ST.22. This paragraph also refers to WIPO ST.22. http://www.patentamt.at/Media/PAV_2011.pdf.

http://www.patentamt.at/Media/PAV2011.pdf contains only the passages new/changed in comparision to the previous version of the regualtion.

Please refer to question 6

By June 2012, our office will start to accept electronic filings. The ones still presented on paper may be subjected to follow ST.22 recomendations, but this will be subjected to our government policies regarding the sustainable use of natural resources.

Regulation on the order of composing an application for patent issuance for an invention, its examination and decision delivery according to the examination results (Part 17) (https://www.wipo.int/wipolex/en/details.jsp?id=10079)

The writing rules for application filing in SIPO's examination guidance has never been revised since its first edition in 1993, and embodies a favorable inheritance feature. To respect applicants' writing habits, the adaptive revision to correspond with ST. 22 has yet not been made. However, the writing rules for application filing in SIPO's examination guidance partly conform to ST. 22, and the research of WIPO standards is also ongoing.

Our guidelines adress some of the recommendations of the St. 22, but these recommendations go way back

Current applicant guidance was considered to adequately reflect WIPO ST.22.

Part of the Office Administrative Regulations containing requirements to the filing of applications has been published simultaneously with the adoption of the revised ST.22. That is why our Office filing guidance does not provide for all ST.22 requirements. Our Office is interested to implement almost all ST.22 requirements. However, the dead line for this implementation has not been established yet.

The Regulation is an adaption of WIPO Standard ST.22

The Office has issued and made available to the public via web page and its filing room a filing guidance having provisions laid down in the ST.22, but not referring to the standard as such neither containing complete and exactly the same provisions of the standard. Please refer to the Instruction of the Industrial Property Office of the Slovak Republic defining uniform layout of the patent application, Part: General Provisions Governing the Presentation of Application Documents (for more details see http://www.upv.sk/?instruction-of-the-industrial-property-office-of-the-slovak-republic-defining-uniform-layout-of-the-patent-application ). The instruction is currently being updated in order to, and among others, provide the applicants to take into account the recommendations of the WIPO Standard ST.22. Supposing the time this questionnaire being analyzed by the WIPO, the new updated instruction with the ST.22 reference should already be issued and available for general public.

After introducing appropriate amendments to the applicable national laws and regulations

Yes

Yes

No

Yes

No

No

No

No

Not now, but we intend to do so

En parte

Yes

Not now, but we intend to do so

No

No

Not now, but we intend to do so

No

No

No

Partially

No

Partially

No

Partially

Partially

No

No

Not now, but we intend to do so

Not now, but we intend to do so

No

Yes

during 2012

Next year , in 2012.

as of September 1, 2011

In addition to the above mentioned recommendations in the "Verordnung", a colleague has translated relevant passages of WIPO ST.22 in German. This translation is also published on our website http://www.patentamt.at/Media/PB2010010I.pdf
as an attachement to the Autrian Gazette October 2010

Please refer to question 6

No date set yet, but we will most likely do that

A Website link was added directly to WIPO ST.22 in 2009

The information concerning revision and adoption of ST.22 has been published.
ST.22 recommendations relating to the paper quality, application pages and table layout coincide with the requirements of the ROSPATENT Administrative Regulations.

Please see the comments to the question 4.

Indirectly PCT filing requirements are synchronised with ST.22

- Publication of the german translation in the Austrian Gazette (October 2010)
- WIPO ST.22. has influenced passages of the regulation concerning the form of Patent & Utility Model applications

"Best Practice Guide for Filing a Patent Application in Australia" published on IP Australia's website:
http://www.ipaustralia.gov.au/

Amendment of Office's filing recommendations, publication on the Office's website (http://www.belgospatent.org.by/index.php?option=com_content&view=article&id=143&Itemid=65)

Ninguna

Comunicación electrónica de recomendaciones en materia de presentación de solicitudes de Patentes a los Agentes de la Propiedad Industrial.

Please see the following link: http://www.ipo.gov.uk/types/patent/p-os/p-apply-online/p-apply-online-uk-filingsystem/p-apply-online-uk-checklist.htm

-

Not applicable

An official bulletin "Industrial property", Scientific – practical journal "Intellectual property of Kazakhstan"

Most of the ST.22 provisions are included in the Patent Applications Filing Rules

Suitable rules are concluded in the „Regulation of the Prime Minister" of 17 September 2001 on filing and processing of patent and utility model applications (as amended on 14 June 2005), published on PPO's website, URL: http://www.uprp.pl/uprp/redir.jsp?place=GalleryStats&id=38298

This information has been published on the Office web-site in April 2009 ((http://www1.fips.ru/wps/wcm/connect/content_ru/ru/news/?WCM_PI=1&WCM_PI=1&WCM_Page.2528ee804b1fa18289f9bbd694914a01=49 – notice concerned ST.22 publication 07.04.2009 and http://www.rupto.ru/norm_doc/sod/norm_doc/st_vois/03_22_01.pdf)) – ST.22 itself and in the special magazine "Patent Information Today" № 3/2009.

Please see the comments to the question 4.

On the URL address of the Office's website http://www.upv.sk/?electronic-filing-of-applications please see also "RELATED LINKS"
• User days
• Meeting of on-line services users
• FAQ
• Helpdesk

No

No

No

Yes

No

No

No

No

No

No

No

No

No

No

No

No

No

No

No

No

No

No

No

Yes

No

No

No

No

No

No

IP Training Center Courses on procedures for registration of IP objects, Patent Information Advisory services, information circulars, Magazine "IP in Belarus", national adaptation of WIPO SMEs Publications

At the moment ROSPATENT is in the process of revision of the Office Administrative Regulations in order to bring them into accordance with the ST.22 recommendations.

Little improvement

Noticeable improvement

Mejora notable

Little improvement

Noticeable improvement

No improvement

The reason to change the regulation was that some applicants started to submit texts in font 7 or less. Our old regulation did not forsee such behaviour. With the new regulation we can ask the applicant to submit the application in a "readable" way.

The Best Practice Guide referred to in Question 6 was only implemented on 1 July 2011, so too soon for us to comment on any improvement our Office has seen.

We believe that these improvements have been caused rather by common applicant computerization than by implementation of new Office Administrative Regulations or ST.22, as the requirements for the paper quality and application layout have not been changed at least for the last ten years.

No improvement checked for questions 8,9,10 because we have not measured this - a large proportion of the low confidence OCR documents we proof-read each week are those not confirming to ST.22 especially the 300 dpi, black and white A4 recommendations

No improvement

Noticeable improvement

Leve mejora

Little improvement

No improvement

No improvement

very few cases; furthermore applications submitted since begin of 2011 are not so far in their procedure that we OCR them;

Not applicable (N/A)

The quality of our Office OCR rather depends on internal OCR work procedures and equipment.
Only Office Administrative Regulations requirements are obligatory to RU applicants, and we have no information whether they are aware of ST.22 recommendations.

No decrease

Noticeable decrease

Leve disminución

No decrease

No decrease

No decrease

work-time saving

N/A

See answer for point 9.

Yes

No

Yes

No

Yes

No

Yes

depending on the degree of non-conformity

The IPO does not specifically refer to WIPO ST.22, but many of the standards aspects are included in our Patents Legislation for which we raise objections against.

The replacement of application sheets is requested in case of non-conformity to the application layout requirements stated in the Administrative Regulations that coincide with ST.22 only partly.

When documents do not comply with PCT requirements

15% per year

10-15% during 2010 (Note: we do not keep accurate statistics on this aspect but this figure has been extrapolated from other internal data sources).

[3-5%] during the last year (second half of 2010 and first half of 2011).

very few applications

N/A

Our Patent Formalities department have advised that the majority of instances are for unrepresented applicant cases.

Statistic not measured

No

No

No

No

No

No

No

Note: This is an interesting concept, the IPO may wish to investigate this further during future fee structure reviews.

No

No

Yes

Yes

No

Yes

No

No

Yes

Yes

No

No

Yes

No

Yes

No

format - TIFF, resolution - 200dpi

99.99%

There are no fixed accuracy requirements

Yes

Yes

No

Yes

No

Yes

Yes

Yes

Yes

No

No

Yes

Yes

Yes

Yes

we only make a automated OCR, without any kind of checking.

99%

99.99%

We only currently capture Abstract text. 99.85% with a 100% manual check.

There are no fixed accuracy requirements

It is Search quality (>99.5%), not publication quality (>99.95%)

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

OCR, text correction; formatting, review and correction of the erros are done manually for 100% of the documents

99%

formats - RTF, TIFF, resolution - 300dpi

As OCR is already carried out for new filing documents, following-up documents and amendment documents, there exists no necessity to specially implement OCR process for publication of the patent applications and granted patents.

100%, verified by the PPO's staff

There are no fixed accuracy requirements

review by staff of 100%

search databases development: format - PDF, resolution - 300dpi

The abstract text is OCR captured internally for our technical Patent examiners and loaded into a letter writing system; from there the Examiners can edit the text which is then used in our Publication process and for delivery to the EPO for inclusion in EPOQUE.

Indexing for loading into internal search patent database. There are no fixed accuracy requirements.

Internal notes for patent applications.

Yes

No

No

No

Yes

No

No

Yes

No

Sí

Yes

No

No

No

No

No

No

Yes

Yes

No

No

Yes

Yes

No

Yes

No

No

Yes

The review by staff of randomly selected output is carried out.

Personal interno de la OEPM comprueba que los textos objeto de OCR son correctos

100% manual check of OCR text against image in e case file dossier.

Each OCRed patent document is reviewed by the staff to ensure high quality of OCRed documents.

MS Word macros for checking and setting of uniform format, orthographic checking, checking of Latin and Cyrillic symbols medley presence.
Part of ROSPATENT staff carries out checking of OCR results by comparing with paper originals. Operators and editors check 100% of OCR-ed documents.

Manual control of abstracts.

QA/Correct is done based on the reported OCR confidence reported by the software

No

No

No

No

No

No

No

Yes

No

No

No

No

Yes

No

No

No

No

Yes

No

No

No

No

Yes

No

Yes

Yes

Yes

Yes

ENGLISH

English

In English

We OCR the whole documents regarding European patents validated in Sweden. This way we OCR documents in other languages than Swedish: English, French and German.

In English, German, French, Spanish, Italian, Greek

Korean, Swedish, German, Chinese, French, Italian, Spanish, Japanese, and Portuguese

en,fr,de,es,pt,ko,zh,ja,ru

No

No

No

No

Yes

No

Yes

Yes

No

Sí

Yes

No

No

No

No

No

Yes

No

Yes

No

No

No

No

No

No

No

Yes

No

As soon as the documents are received, they are forwarded to the contractor.

Before granting

Antes de su publicación.

Approximately six weeks after publication the EPO loads the IPO full text into EPOQUE, which has been prepared under a third party agreement.

When the JPO receives the patent application submitted on paper.

Pre-Grant and Grant

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

after the official publication

No.

N/A

Not applicable

On preparation of patent documents we keep ST.22 WIPO Standard

none

The quality checking measures include vertical word check, horizontal word check, text check and tag check.

Personal interno de la OEPM comprueba que los textos objeto de OCR son correctos

Not known, but accuracy levels are in excess of 90%

The JPO secures high accuracy by proofreading through visual inspection after the OCR process.

unknown

No

No

No

Dadas las mejoras que se están haciendo en la OEPM, se ha renegociado el contrato con la empresa para reducir costes automatizando los procesos.

Fine reader

Prime OCR (commercial software)

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly

Fine Reader, Photoshop CS3

The contractor of SIPO applies several commercial softwares with high Chinese character recognition accuracy to the OCR of patent documents.

ninguno

Finereader

ABBYY FineReader

OMNIpage

Abby FineReader

KOFAX EXPRESS 2.50.022

The JPO uses commercially available software.

Armi OCR Software

Software – Acrobat, Corel

Our Office can use Adobe Acrobat 8 Professional

ABBYY Recognition Server

ABBYY Fine Reader 9.0 Professional Edition

ABBYY Fine Reader 9.0

Adobe Acrobat 9 Pro is used sometimes to perform the OCR of patent documents.

Abbyy FineReader

ABBYY FineReader, ABBYY Recognition Server 3.0

USPTO uses PrimeOCR

ABBYY Finereader

No

No

No

No

No

No

No

No

No

No

No

No

No

Yes

Yes

No

No

No

No

No

No

No

Yes

No

Yes

The software of Q19 answer is customized user-friendly.

Automated OCRing of the scanned documents and their conversion to PDF

XML Output

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly

If the recognition results of the same character by different softwares are the same, manual check will not be carried out. On the contrary, if the results are different, the character will be highlighted and manual check will be carried out.

N/A

we have a useless old OCR software.

Clients with Windows XP

Scanner

hp scanjet 5590, hp scanjet automatic document feeder

SIPO applies standard PCs to the OCR of patent documents.

Ninguno

servidor de aplicaciones

The IPO uses the print function in Madras-Phoenix (e-case management system) to capture the Abstract image as a PDF which to then opened and saved using OMNIpage to load into an internal bespoke letter writing system as text for our internal technical examiner to amend as appropriate. This text is then used in our publication process.

PC, scanner

FUJITSU FI-6670/6770A SCANNER

WindowsＰＣ　

HP DL580 G5(P4 Xeon)

scanners

Scanners: Microtec S400, Fujitsu fi-6230, Fujitsu fi-5900C, Microtec I900

PC HP 3GHz

We have professional scanners that could be used to perform the OCR of patent documents. We use them for scanning all applications in TIFF format for publication purposes.

Windows server, Windows Vista

Fujitsu image scanners (e.g. 5530C)

USPTO hardware - unknown

Linux PC servers

Documents scanned with Kodak i620 Scanner and Fujitsu fi-5750C hardware go for OCR procedure.

we don't need to use OCR because we oblige applicants to attach a searchable soft copy of the application on a storage medium. In near future , filing will be electronically .

- examiner defines pages for publication -> pages are scanned - >OCR + spelling check + formatting in MS Word (manually) -> comparision formatted text / original paper pages -> correction of errors -> MS-Word transformed to pdf -> join this pdf with pdf of first page (which has been prepared separetly) -> and (for Utitlity models) with pdf of Search report

N/A

After publication and indexation, all our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

The claims are scanned after preliminary examination is finished; bibliographic data are not scanned; the other parts of a patent application are scanned for official publication of a patent.

SIPO's OCR workflow includes eight procedures: scanning, recognition, vertical work check, horizontal word check, text check, tagging, tag check and quality check.

Actualmente, no existe utilización de dicho instrumento

La Oficina envia vía FTP en formato electrónico al contratista, los documentos que entraron en papel y han sido digitalizados para su tratamineto de OCR.

The IPO OCR captures/converts Abstract text when the applicant requests a Search (within 12 months of filing). This abstract text (when amended by the technical examiner) is used in the publication process (loaded into EPOQUE) if the application proceeds to Publication.

Post Publication the EPO (19-20 months after filing), through a third part agreement, loads GB Full text (Description & Claims) into EPOQUE and Worldwide Esp@cenet databases.

scanning documents; creating pdf files; inputing pdf files into OCR software (FineReader); marking all parts of documents (text, tables, images); reading marked blocks; saving doc files; cheking in MS Word

Scanning the documents, storing the documents, OCR-ing nightly batch automatically

Filed application documents are converted into image data via scanner and into text data via OCR software.

Scan -> OCR Recognition -> OCR Correction

Workflow concerning OCR of the patent documents:
1. Scan and OCR of the original document (used software: ABBYY Fine Reader 9.0 Professional Edition).
2. Preliminary verification of OCRed text by the PPO's staff.
3. Creation of the document (used software: MS Word) based on OCRed text; bibliographic data; images and claims, using fixed template.
4. Saving in DOC format.
5. Comparison of the DOC document and paper document by PPO's staff - final revision of the DOC document.
6. Transformation of the DOC document into searchable PDF using predefined scripts (used software: Microsoft Word, Adobe Acrobat Professional).
7. Publication on PPO's website databases and on the Publication Server.

OCR is carried out by software ABBYY Fine Reader 9.0. Before the OCR process, scanned document pages are divided for blocks: text, tables or images. OCR-ed text is corrected by operator. Pages are saved in MS Word as file of rtf format. Each file is named according to the type of application part – abstract, description, claims. Then the text is formatted in MS Word. Mathematic and physical formulas are put in the text as image objects by formula editor Microsoft Equation. Chemical formulas are put as objects by software ISIS Draw.

New patent abstracts are OCR:ed each day, and are thereafter manual controlled. Public patent applications and patent documents are OCR:ed once a week automatically.

See attached file

ukrpatent_pat_doc_ocr_workflow.jpg

The information is not publically available.

Automatic OCR in batch, human proofreading of worse cases identified by the OCR software character recognition confidence levels, export of the OCR in XML and HTML

Yes

No

No

Yes

Yes

No

Yes

Yes

Sí

Yes

No

No

No

No

No

Yes

Yes

Yes

Yes

Yes

No

Yes

No

No

Yes

100% of documents: a person is comparing the formatted document with the original text

The quality check is made by correcting OCRed patent document with reference to the application as filed

The OCRed documents are sampled and the samples are manually checked.

Visual comparision of paper original with OCRed document

Personal interno de la OEPM comprueba que los textos objeto de OCR son correctos y coinciden adecuadamente con lo que ha sido enviado al contratista.

The IPO does a 100% manual check of the OCR Abstract text against the image in the e-dossier case management system (Madras-Phoenix).

OCR Correction

manually

Quality of patent application is checked during formal examination

Each OCRed patent document is reviewed by the staff

100% of documents are checked by ROSPATENT staff (see answer for p.15), which carries out OCR results reviewing them for compliance with paper originals. In case there is any incomprehensibility, they ask for the help of examiners or electronic application file.

For patent applications and patent documents - random inspection of OCR quality. Each patent application abstract is manual checked.

Human proof reading of selected documents

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

The information is not publically available.

correction of errors and republication as B8 / B9

Corrected in Corrigenda

Since the OCR process has not been implemented yet, this question does not apply.

Republication of a patent document in accordance with WIPO Standard ST.50.

The OCRed documents are firstly returned to applicants for defection spotting and examiners are also expected to check the accuracy of the OCRed documents. If the documents are identified as defective, they will be withdrawn back to the contractor for reprocessing. If the documents are found to be defective after publication, the documents will be republished or re-announced respectively with A8, A9, etc. as document type identification.

En dichas situaciones, se realiza una prevención al solicitante y se le notifica para que corrija el error existente en la solicitud.

Se publican correcciones (nuevas publicaciones)

Errors in the OCR capturing processes are reported to the EPO and their databases are corrected.

Errors contained within the original PDF images of our Patent documents are re-published as Errata (Corrected patent documents).

SIPO corrected and then publish corrected documents according to the WIPO st.16

By the applicant's requirement the Office issues ERRATA

The JPO works on modification, pursuant to the act.

When an applicant find any error of converted data, he could submit request for rectification.
As soon as we receive, we correct it immediately for the customer-satisfied service and better convenience.

We publish at official bulletin information concerning the amended modifications

Faulty documents are corrected and published again

If some defects were determined after publication, the respective notification is published in the latest Official Bulletin and in the "Opened Registries" on the Office web-site. If there are many errors in one document it is re-issued.

We redo the documents.

The Office issues a corrected version of patent documents by using the ST.9 INID code (13) which is applied according to corresponding paragraph 10 of the WIPO Standard ST.16 for announcing a correction relating to bibliographic data on the first page and/or relating to any part of the patent document.

Mistakes in such documents are corrected

Pre-Grant publication (A): republication if deemed material error - applicant must request correction
Grant publication (B): Certificate of Correction - applicant must request correction

The OCR of backfile published documents is improved by using external contarctors.

internally we keep the MS-Word format + the bookmarked pdf. we send the bookmarked pdf to EPO we use the bookmarked pdf for our Publication server

PDF

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the storage of the information.

PDF, RTF (text); TIFF (drawings)

in XML format.

Unicamente, Se están creando las imagenes

doc

PDF

Microsoft word text and html - text

doc

PDF in double layer format

XML format in conformity with ST.36

Yes

PDF

Our office stores scanned patent documents in PDF format

Microsoft Word Documents

PDFs

Ms Word (doc, rtf), tiff

Text-format.

PDF

XML

proprietary binary format containing all the information coming out of the OCR process (notably position and recognition confidence level for each character)

Yes

No

Yes

Yes

No

Yes

No

Yes

No

No

No

Yes

Yes

Yes

No

No

Yes

Yes

Yes

Yes

No

Yes

restarting from the Word-document ;
for some months we also keep the FineReader Document, so we can restart in the FineReader and complete / change in this phase. However until now (since August 2009) we never used it.

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the storage of the information.

Bespoke internal system allows manual enhancements of the html text following approval by the technical examiner.

There is no archive of the OCR batch files

The JPO storage format allows for quality improvement at later stages, if the question means later modification and correction.

the office archives all patent documents electronically for publication purposes; we could use them for quality improvements either by our Office or by external contractors.

No

No

Yes

No

No

No

No

Yes

No

Yes

No

No

Yes

Yes

No

No

Yes

No

No

No

Yes

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the handling and checking of the information.

This is a manual user check.

abstracts only

Computerization process and other processes including manual inspection enable preventing the generation of defective patent documents.

we don't perform OCR

Yes

No

Yes

Yes

No

No

Sí

No

Yes

No

No

Yes

Yes

Yes

No

Yes

Yes

No

Yes

Yes

pdf ("text-pdf"); everything we can produce up from MS-Word or from pdf

Since the OCR process has not been implemented yet, this question does not apply.

PDF, HTML

We scan all applications in TIFF format for publication purposes.

Yes

No

No

Yes

Sí

No

No

No

Yes

No

No

No

Yes

Yes

No

No

No

Yes

No

Yes

No

Yes

For some months we keep the "Fine reader document" which allows to complete the spelling check in Fine reader, or to redo some parts of the OCR

Since the OCR process has not been implemented yet, this question does not apply.

As to the Complex Work Units (CWU) such as mathematical and chemical formula, and tables, the position in the page can be retained.

We scan all applications in TIFF format for publication purposes.

We are planning to do so in the near future.

depending on the complexity of tables and formulas we OCR them as image or as text.

No.

Since the OCR process has not been implemented yet, this question does not apply.

yes

No.

No por el momento.

no

partialy

NO

No, it does not.

Yes

No

Yes

We scan all applications in TIFF format for publication purposes.

Yes, if it is possible to store it in text-format, otherwise No.

Yes

Yes

No

No

No

No

Yes

Yes

No

No

Yes

No

No

No

Yes

No

Yes

Yes

Yes

Yes

No

Yes

No

Yes

No

Yes

Yes

OCRed claims from paper application significantly accelerates patent examination process

The OCR of patent documents can facilitate the security screening, the notification writing and abstract rewriting by examiners, and etc.

We will no longer need to see a document on paper. All the documents are in the computer's storage area. Thus we will be able to access any document quickly.

Data are inserted into PPO's systems faster, and files are searchable.

The OCR of abstracts of non public patent application abstracts are used in the examination process.

Patent searching

OCR is used to assist the translation process (abstracts and reports) and is used to complete a full text publication product (for applications where the description is in TIFF)

No

No

Yes

No

Yes

No

Yes

No

Sí

No

No

Yes

No

No

No

No

No

No

Yes

Yes

Yes

No

Yes

Yes

No

No

Trademarks and technology transfer contracts.

The amendment documents and observations from applicants are also OCRed.

utility models

Para Signos Distintivos y Diseños Industriales.

Correspondence

Central OCR service is available for all staff of the PPO and can be used for different purposes.

In some cases, except applications for patents (inventions, utility models, designs) and trademarks, OCR can be done for special non-patent documents (e.g. books, journals or legislative documents) according to ROSPATENT specialists' requests.

NPL-documents (only for internal use)

Documents, created in the course of the application examination procedure

we publish the bookmarked pdfs on our publication server http://pubserv.patentamt.at/PublicationServer/search.jsp?lg=de

we send the pdfs togenther with bibliographic xml-data to EPO fro preparing the MIMOSA Cds, and enter them in their database.

OCRed documents are used by both examiners and external customers for patent application searches (eg. in AusPat).

When started, the OCRed documents will provide basis for internal office patent application searches by examiners. In the future, other uses could be envisaged as well.

Internal office patent application searches by examiners, Internet patent application searches by the public, electronic products provided to patent information uses

SIPO's OCRed documents are incorporated in the search database, so as to be searched by examiners and the public, and etc.

No esta implementado.

Both the OCR'd Abstracts and Patent documents (Description & Claims) are loaded into EPOQUE and Esp@cenet and are accessible by both our technical examiners and the public respectively.

We have an IP search application in which it is possible to carry out a text search in the full document (description, claims, abstract)

We describe our customers' usage as internal office patent application searches by examiners and Internet patent application searches by the public, etc, then, those OCRed documents are treated as the same as electronically filed documents.

OCRed documents are available in databases on PPO's website and on PPO's publication server.

Documents OCR-ed by the Office are used for internal office patent application searches carried by examiners (OCR-ed documents are included in to the Office patent DBs) and Internet patent application searches carried by the general public, as well as in the electronic products sold to private subscribers and some hosts.

Non-public patent application abstract searches by examiners at the Swedish Patent and Registration Office (PRV). Public patent application/patent searches via Swedish Patent Database, www.swedishpatentdatabase.se, a free search service for the public.

Examiners of the Ukrainian Industrial Property Institute have resources to OCR patent documents (PDF documents, in which text is contained in image format), retrieved from the Internet

XML documents are distributed to external customers

OCR output is used for search purposes

Yes

Yes

No

No

No

Sí

No

Yes

No

Yes

No

Yes

No

No

Yes

No

No

No

Yes

Yes

No

No

No

Yes

No

Yes

at least via the search tools: we use full text searches from Patentscope / EPO databases and others

PCT documents entering national phase.

Oficina Española.

During search we consult EPO patentdatabases containing OCR scanned documents. From time to time we use internet databases containing OCR'ed documents, e.g. Espacenet

The EPO supplies us (through a 3rd party agreement) our own GB Full text (Description & Claims), we use this text in our Peer to Patent Pilot (please see the following link for further information: http://www.ipo.gov.uk/peertopatent.htm).

From the European Patent Office

When we receive patent documents from other Offices, we do not confirm whether those are OCR processed. Whether or not OCRed, we utilize those patent documents submitted by other Offices.

Google patents, DEPATISNet; in PDFs; to improve internal office patent application searches by examiners.

Part of patent documents of foreign Patent Offices loaded into ROSPATENT internal search DB are OCR-ed. Such documents exist in the files of different countries (usually we use documents of "PCT minimum").

European Patent Office (EPO)

yes, for PATENTSCOPE national collections. We OCR documents from Mexico, South Africa, Morroco, Israel, Brazil, Panama, Cuba, Spain (very old documents), Dominican Republic, ARIPO and Kenya.
Notably published EP documents searchable in PATENTSCOPE

Se esta implementando el funcionamiento de la misma, con la colaboración de la oficina de Patentes Española y la OMPI.

During the coming year, we wish to implement WIPO Standard ST 22. In order to do this, we need to do the following:
1) –make checklists, in accordance with the ST 22 requirements, for our employees,
2) - teach our employees about the ST 22 and the checklists,
3) – execute quality control of the checklist.
_____________________________________________________________________

No other comment

Our Office does not use OCR because we do not need it. All applications are required to meet the requirements of the Regulations, especially Article 8 & 11:

Article (8): Conditions and Provisions for Filing an Application

1. Applications for granting protection documents and forms shall be submitted in paper form typed on computer in Arabic (using Simplified Arabic font, size 14 for Arabic script and Times New Roman font, size 12 for Roman script) and shall be clear. A copy on an electronic medium shall be provided in accordance with the conditions stated in the chapters of this Part. The forms shall contain all the information required and answers to all the queries.

Article (11): General Conditions for the Specification:

The Specification shall include the following contents and in the following:

5. White size A4 paper shall be used.
6. The papers shall be clean, with no scratches, amendments, cancellation or any carbon stains.
7. Only one side of each paper shall be used.
8. The space between lines shall be about 1 cm.
9. Dimensions of margins (except for the drawings) in all pages shall not be less than the following: top 2 cm., right 2.5 cm., bottom 2 cm., left 2 cm., and they shall not be more than the following: top 4 cm., right 4 cm., bottom 3 cm., left 3 cm.. The margins shall be completely clear.

For more information about the Saudi Law and its Regulations:
http://www.kacst.edu.sa/en/innovation/patents/pages/regulations.aspx