Questionnaire on application numbering
Response 1 of 1 submitted by Austria in 2012
1. The revised version of WIPO Standard ST.13 was adopted by the Standards and Documentation Working Group (SDWG) of the Standing Committee on Information Technologies (SCIT) in February 2008. This revision introduced guidelines on a prototype numbering format of application numbers, including guidelines for coding the types of industrial property rights (IPRs), codes for internal use, control numbers, etc.
2. Application numbers are assigned by industrial property offices (IPOs) in order to identify each application received, and are used by applicants and other offices, for instance, when the priority is claimed. It is important that IPOs, applicants, and users of IP information are always able to identify application numbers, and particularly priority application numbers, as well as their parts, in a unique, clear, and unambiguous manner.
3. The term priority application number in the context of this questionnaire is the reference to an application for a patent, trademark, design or any other IPR, previously received by the Office/Organization, and to which the applicant wishes to refer in a further application, usually filed with another Office/Organization. Generally, these numbers are provided on priority documents or priority certificates.
4. IPOs use a variety of codes in their application numbers, for instance, for coding types of IPRs, regional filing information, and check digits. The codes used by each IPO are unique, and the detailed information on them, as well as on the application number format, might be very important for other IPOs to facilitate their subsequent procedures, e.g. when claiming a priority right.
5. The SDWG requested the International Bureau to conduct a survey on application and priority application numbering systems currently used by the IPOs. The International Bureau should also maintain a list of codes for the types of IPRs, the codes for internal use and the control numbers (check digits) used by the IPOs in the WIPO Handbook on Industrial Property Information and Documentation (WIPO Handbook).
6. The main part of the present Questionnaire (Questions 1 - 11) is devoted to application numbering systems. Question 12 concentrates on priority application numbering in details. Question 13 relates to the compliance of the IPO's practices with WIPO Standard ST.13. Examples of application numbers and priority application numbers along with relevant remarks are to be provided in response to Question 14.
7. Please note that the objective of this questionnaire is to collect information about numbering systems currently implemented in the IPOs. It is expected that once this exercise is completed the ST.10/C Task Force will prepare a questionnaire to conduct a second survey to collect information about numbering systems used by the IPOs in the past.
8. The following WIPO Standards are of relevance to this survey:
9. Part 7.2"Numbering systems" of the WIPO Handbook could be also helpful when you prepare your response to this questionnaire.
INSTRUCTIONS REGARDING COMPLETION OF THIS QUESTIONNAIRE
One response to questionnaire per numbering system
Offices administering the variety of IPRs might have more than one numbering system. Firstly the person who responds to the Questionnaire on behalf of the Office/Organization has to determine the number of different application numbering systems implemented in the Office/Organization. Let this number be N.
A given office administers trademarks, industrial designs, and different kinds of patents (national patents, PCT, plant patents).
All kinds of patent applications have a numbering system which looks like this:
10 2008 123456 patent application filed in 2008 with the serial number 123456
12 2008 666777 plant patent application filed in the same year with serial number 666777
14 2008 987654 PCT international application filed in 2008 with serial number 987654
At the same office, trademark and industrial design applications follow a different numbering system:
123456 T 08 trademark application with serial number 123456 filed in 2008
123456 D 08 industrial design application filed in the same year.
Thus, the Office has two numbering systems, N=2. As the office uses two numbering systems, two separate questionnaires should be filled, one per numbering system. Gaps in question numbers
Please take note that some questions might not be displayed depending on the response(s) to preceding question(s). This could cause gaps in numbering of displayed questions, sections and examples.
Some questions, marked with a red asterisk *, are mandatory since the reply to these questions determines the rest of the questionnaire.
Below please find the complete list of examples used in the Questionnaire in PDF format.
If you require further clarifications or any assistance in filling out the questionnaire, please contact the International Bureau at email@example.com. It would be appreciated if a reference to"Questionnaire on application numbering" is quoted in all correspondence.
TYPES OF INTELLECTUAL PROPERTY RIGHTS (IPRs) COVERED BY THIS COPY OF THE QUESTIONNAIRE
Relating to Example 1 in the introductory section, the office would have filled two questionnaires - one for the numbering system used for patent (and patent-like) applications, and another - and one for the numbering system used for trademark and design applications.
In the first case, the office would tick all check boxes for the patents it numbers using the first system.
In the second case, the office would then tick the check boxes for trademarks and designs which are numbered using the second system.
a) Please indicate which types of IPRs are numbered using this system:
- International patent applications under the PCT (PCT applications in the national phase)
- SPCs (Supplementary Protection Certificates)
- Utility Models / Utility certificates
- International utility model applications under the PCT (PCT applications in the national phase)
- Industrial designs
- Layout-designs (topographies) of integrated circuits
b) Please specify when this current numbering system was first introduced at your office (date or year, dd/mm/yyyy):
always since the introduction of the respective right; exception: everywhere 2-digits for year before 2000
PARTS OF APPLICATION NUMBERS
WIPO Standard ST.13 provides that the indispensable part of an application number should consist of a code for the type of IPR, the year designation, and the serial number.
a) Which of these parts does your Office/Organization's application numbering system, covered by this copy of the questionnaire, consist of?
- IP right code
- Year designation
- Serial number
b) Please comment, if necessary:
The ip right code is only used for presentation. Internally in the database, we use different tables for each right, and therefore no extra code is stored in the database tables.
ORDERING OF PARTS
WIPO Standard ST.13 recommends the ordering (sequence) of parts of an application number to be 'type' 'year' 'serial number'.
a) Please indicate what is the ordering of the parts of an application number in the numbering system covered by this copy of the questionnaire:
Please indicate the order of parts:
database: <year><serial number>; presentation: <type> <serial number>/<year> eg. A 123/2012
In the case described in Example 3 (see section"Parts of application number"), a different sequence could be:
[year][receiving office][type][serial number]
LENGTH (FIXED / VARIABLE)
WIPO Standard ST.13 recommends using a fixed length of 15 characters (2 digits for the type of IPR, 4 digits for the year designation, and 9 digits for the serial number) for the application number.
a) Does your Office/Organization use a numbering system of fixed or variable length for application numbers?
Question 4 (cont'd) Replying to the previous question, you have specified that the numbering system has fixed length.
b) Please indicate the number of characters used for each part of the application number.
|Code for the type of IPR||database: 0; presentation: 1-3
|Year designation||4 (since 2000; before: 2)
For the case described in Examples 3 and 4 above, the response could be as follows:
code for the type of IP right 2
year designation 4
serial number 9
Additional part 1 (receiving office code) 1
CODES FOR TYPE OF IPR
WIPO Standard ST.13 recommends coding the type of IPR as an indispensable part of the application number. The following codes are provided for in the Standard:
10-19: patent applications
10: applications for patents for inventions
11: applications for patents from Patent Cooperation Treaty (PCT) applications
(PCT applications in the national phase)
12-19: office use
20-29: utility model applications
20: applications for utility models
21: applications for utility models from PCT applications
22-29: office use
30-89: office use
(applications for other IPRs: industrial designs, trademarks, layout-designs (topographies) of integrated circuits, SPCs, etc.)
90-99: reserved for use by the International Bureau of WIPO
91: international applications filed under the PCT in the international phase
a) Does your Office/Organization include the code for the type of IPR in the application number?
Question 5 (cont'd) Replying to the previous question, you have specified that the code for the type of IPR is included in the application number.
b) Please indicate whether your Office/Organization uses letters, numerals or both for coding the type of IPR in the application numbers.
"U" for utility model would be"Only letters";"20" for utility models -"only numerals"
d) Please indicate the codes which your Office/Organization uses in application numbers for the types of IPRs covered by this part of the questionnaire.
|International patent applications under the PCT||A
|SPCs (Supplementary Protection Certificates)||SZ
|Utility Models / Utility certificates||GM
|International utility model applications under the PCT||GM
|Layout-designs (topographies) of integrated circuits||HL
For the scenario described in Example 1, the table would be filled in as follows:
For copy 1 of 2 (first numbering system which relates to patents and patent-like applications)
IP right Code
plant patents 12
PCT applications 14
For copy 2 of 2 (second numbering system relating to trademarks and designs)
IP right Code
industrial designs D
e) Please comment, if necessary:
in our document management system we already use ST.13 codes:
10, 11, 20, 21 like described above; 12 for PCT international phase; 15 for european patents valid in AT; 49 Topographies; 50 SPC
WIPO Standard ST.13 recommends coding a year with four digits according to the Gregorian calendar. Furthermore, it recommends that if an IPO does not wish to provide a year designation, the corresponding digits in the application number can be set to"0000" for the machine-readable form (electronic storage, exchange or identification), at the same time"0000" can be omitted for the purpose of display or print presentation.
a) Does your Office/Organization code year information in the application number?
Question 6 (cont'd) Replying to the previous question, you have specified that the year information is coded in the application number.
b) Does your Office/Organization use four digits for coding the year?
c) According to which calendar is the information coded?
d) Which year is coded?
mostly we use the year of filing, but in special cases like division..., the new appl. may keep the fil.date of the initial appl. while we use the year of the request for divison in the appl. nb.... Eg. initial application A 1/2010; request for division in 2011 will lead to a new appl.nb. like A 234/2011, with a filing date in 2010.
For the serial number as an indispensable part of the application number, WIPO Standard ST.13 recommends a fixed length of nine digits to be used at each office's discretion. All nine digits should be employed in the machine-readable form. Leading zeros may be omitted for presentation. Gaps in sequential numbering schemes are permitted. The order of assignment of serial numbers does not necessarily need to reflect the order of registration. Starting at 1 each year is not necessary. When regional filing information forms a part of the application number, this information must be coded in the first two positions of the serial number.
a) Does your Office/Organization use a serial number in application numbers?
Question 7 (cont'd) Replying to the previous question, you have specified that the serial number is used in application numbers
b) Does your Office/Organization use a serial number of fixed or variable length?
c) Are the numbers sequential?
d) Are there gaps in the numbering sequences?
Please specify briefly how the gaps can occur:
normal start at 1; PCT in national phase start at xx9001; for Patents and Utility Models files resulting from a conversion start at xx8001; electronic filings start at 50001 At the end of the year there are gaps before 8001, 9001, 50001.
Paper filings begin at 1 each year, electronic filings begin at 50000. At the end of the year, there is usually a gap of about 15000 between the last paper filing and the first electronic filing.
e) Are leading zeros omitted for presentation (print and display)?
f) Does your Office/Organization use an annual numbering system (i.e. a serial number that restarts every year)?
Does the numbering start at"1" each year?
g) Please comment, if necessary:
"normal" start at 1;"other" starts at 8001 (conversions) and 9001 (PCT national phase), 500001 (electronic filings)
CODE FOR INTERNAL USE
Some IPOs include regional filing information (i.e. the sub-office or state office in which the application was filed) in the application number. WIPO Standard ST.13 states that this information can be coded in the 9 digit serial number and if included it must be located at the first two positions of the serial number. In this case, these two positions can also be characters. If a country code is used for identifying different member offices of intergovernmental organizations, WIPO Standard ST.3 applies.
a) Does your Office/Organization include codes for internal use in the application number?
CONTROL NUMBER (CHECK DIGIT)
WIPO Standard ST.13 recommends the following basic rules for control numbers (check digits): they should consist of a single numeral, be in a computer-readable form, and be located at the last position (furthest to the right) of the nine-digit serial number.
a) Does your Office/Organization use a control number (check digit)?
Do the application numbers described in the above numbering system contain any other information not already covered in this questionnaire?
Please describe briefly:
see also remark to question"serial number"; meaning of 8000- , 9000- and 50.000-
Our office additionally codes e-filing information in the application number. E-filings have serial numbers 50000-100000, where 50000-74999 are e-filings using epoline, and 75000-10000 are e-filings using PCT-SAFE.
WIPO Standard ST.13 provides that separators may be used for separating different elements in the application number (the type of IPR, the year designation, and the serial number). The Standard recommends that separators are not included in the computer-readable form, and should be used only for presentation. According to the Standard the following elements may be used as separators: a slash"/", a hyphen"-" or a space" ".
a) Does your Office/Organization use one or more separators in application numbers?
Question 11 (cont'd) Replying to the previous question, you have specified that one or more separators are used in application numbers
b) Please indicate what separators does your Office/Organization use:
- Slash '/'
- Space ' '
c) Please describe how these separators are used:
<IPR type>space<serial number>/<year> e.g. AM 1/2012
Between the type of IPR and the year designation there is a space, between the year designation and the serial number there is a slash and between the serial number and the check digit there is a dot. space/. e.g. 10 2010/345678.4
d) Please specify, in which formats separators are used:
For presentation only (print and display)
NUMBERING OF PRIORITY APPLICATIONS
a) Does your Office/Organization use the same format and presentation for priority application numbers as for application numbers as described above in Questions 2 - 11?
COMPLIANCE WITH WIPO STANDARD ST.13
a) Does the numbering system, covered by this copy of the questionnaire, conform to WIPO Standard ST.13?
Question 13 (cont'd) Replying to the previous question, you have specified that the numbering system covered by this copy of the questionnaire partially conforms to WIPO Standard ST.13.
b) Please indicate which parts deviate from the Standard:
we use serial number and year, but in the"wrong" order for display; in database the ordering is ST.13 compliant. we use <type> but as characters; ST.13 type is for now only used in certain office-internal cases.
In the case described in Examples 3 and 4 above the response could be as follows: Deviations in the ordering of parts, additional part for regional filing information.
EXAMPLES OF APPLICATION NUMBERS AND PRIORITY APPLICATION NUMBERS
Please see attached file:
a) Please fill in the table below or skip questions 14 a) to c) and attach a file similar to the one provided in the Example 20 under question 14 d).
Country or Organization
(name of Office/Organization)
Example of application number
Recommended presentation in abbreviated form
as a priority application number
b) The numbering system is used from (date format dd/mm/yyyy)
? surely before 1950
c) Please explain the components of application and priority application numbers provided in the table above
In addition to providing information on the type, serial number, code for internal use, and control number, please explain the general idea of the structure and/or characteristic of your application numbering system under the bullet 'Description of the numbering system', if needed.
|Description of the numbering system|
|Type of IP rights|
|Code for Internal use|
|Control number check digit|