Madrid e-Filing: Simpler Certification, Cleaner Customer Experience, Fully Integrated Registration Process: Overview

Developed by WIPO with the needs of intellectual property (IP) offices in mind, Madrid e-Filing is the Madrid System's online interface for international applications. This service includes two distinct modules: an applicant filing module (replacing the MM2 Form) and a customizable "Office of origin" module for IP offices.

How does it work?

Using Madrid e-Filing, the applicant can easily retrieve essential basic mark information, including the list of goods and services, directly from the IP Office’s national registry. Subsequently, Madrid e-Filing populates this basic mark information throughout the application for international registration. Once received electronically, an IP Office can expediently validate and certify the application before submitting it directly to WIPO.

It is important to note that the Madrid e-Filing service is a paperless, online filing and communication service. All communications, relating to an application for international registration, are transmitted to the applicant and to the IP Office in the Madrid e-Filing platform. In particular, users receive and respond to irregularity notifications. In turn, IP Offices monitor and transmit responses back to WIPO. This is all done easily, electronically and securely in Madrid e-Filing.

In addition to the Madrid e-Filing platform, WIPO offers a user authentication, translation of the user interface and continuous technical support services.

Finally, Madrid e-Filing is a completely free service available to all interested national/regional IP Offices.

Key features

  • Import of certified IP office data: retrieved directly from the office of origin’s national registry, ensuring completing the application for international registration is easier than ever. Auto-populated trademark data also means fewer irregularities, allowing a fast-tracked registration process.
  • Fully integrated classification and translation: in-app tools that enable a faster and more accurate filing.
  • A stable and robust payment platform: this is available with various payment options, including all major debit and credit cards, Current Account at WIPO and PayPal.
  • Applicants’ deadline notifications: the Office of origin can send them directly to applicants within the Madrid e-Filing application.
  • In-app irregularity letters management: applicants can receive and answer irregularity letters within the Madrid e-Filing application, accelerating the registration process.