Madrid Customer Service: Requesting extracts from the International Register

The following certified documents concerning an international registration (either in force or expired) can be requested for a fee:

The detailed extract is an analysis of the current state of an international registration. It consists of a certified copy of the international registration as originally published in the WIPO Gazette, including details of any subsequent change, refusal, invalidation, statement of grant of protection, correction or renewal recorded in the International Register at the time the extract is prepared.

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Up-to-date information about international registrations is available free of charge through Madrid Monitor.

The detailed extract is prepared in the original language of the application for international registration. However, a cover page of the detailed extract can be requested in English, French, Spanish, Arabic, Chinese or Russian can be requested.

Sample cover pages in six languages PDF, Sample of cover pages in six languages

The cost for a detailed extract depends on its length and cannot be determined before the extract is prepared; the fee (according to the Schedule of Fees) is 155 Swiss francs for up to three pages, and 10 Swiss Francs for each additional page.

Sample detailed extract PDF, Sample of a detailed extract

The simple extract consists of certified copies of all entries that have been published in the WIPO Gazette with regard to a given international registration, as well as any notification of refusal of protection, invalidation or statement of grant of protection received at the time the extract is prepared.

The simple certified extract is prepared in the original language of the international registration. However, a cover page of the simple extract can be requested in English, French, Spanish, Arabic, Chinese or Russian can be requested.

Sample cover pages in six languages PDF, Sample of cover pages in six languages

The cost for a simple certified extract depends on its length and cannot be determined before the extract is prepared; the fee (according to the Schedule of Fees) is 77 Swiss francs for up to three pages and 2 Swiss francs for each additional page.

Sample simple extract PDF, Sample of a simple extract

An attestation certifies specific information on the current status of an international registration and/or application; the fee (according to the Schedule of Fees) is 77 Swiss francs.

This document is a certified copy of a certificate of registration or renewal. It can only be requested by the holder or recorded representative; the fee is 50 Swiss Francs. Certified copies are only available for certificates issued on or after January 1, 2006.

Service Description Fee
Expedited establishment Documents will be prepared and shipped by express-mail within five working days from the date of confirmation receipt. 100 Swiss francs per document
Legalization

Upon request, WIPO will arrange the legalization of extracts from the International Register for production in non-Contracting Parties of the Madrid System. Please note that extracts of the International Register required for use in Contracting Parties PDF, Contracting Parties of the Madrid System are exempt from legalization requirements (per Article 5ter of the Madrid Agreement).;

The legalization consists of an official stamp/signature certifying the validity of the information requested by the non-Contracting Party.

The extract requested (simple or detailed) will be certified, affixed with the WIPO seal and signed by the Director of Operations Division, Madrid Registry, Brands and Design Sector or an authorized person in her absence.  Once signed and sealed the original extract will be deposited with the Geneva State Chancellery where the signature will be authenticated.  The document will then be delivered to the relevant Consulate/Embassy of the non-Contracting Party/country for legalization.

Please note that legalization may take between 3 to 10 days.

Note: It is currently not possible to legalize extracts for some countries.

For further advice and/or an estimate, please Contact us.

Fee: 75 Swiss francs plus: Geneva State Chancellery fee and country fees*

* The official fee of the Geneva State Chancellery is 33 Swiss francs per extract.

* The legalization fees of the non-Contracting Parties/countries vary from 30 to 1,000 Swiss francs per extract.
Apostille

An apostille is a form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961. WIPO does not provide apostille.

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All documents are certified by WIPO and stamped with the official WIPO seal.

Extracts from the International Register requested for intended presentation in one of the Contracting Parties of the Madrid System are exempt from any legalization requirements.

Requests for documents and special services must be made in writing to:

Client Records Unit
Operations Division - Madrid Registry
Brands and Designs Sector
World Intellectual Property Organization
34, chemin des Colombettes
1211 Geneva 20, Switzerland
Online: Contact Madrid (preferred communication channel)
Tel: +41 22 338 8484

The request must indicate:

  • the international registration number and mark name if any;
  • the type of document needed and language selected for the extract cover page, if applicable;
  • the special service requested if any (expedited establishment and/or legalization);
  • the full postal address of the applicant;
  • the full postal address for the invoice or the WIPO Current Account number.

How to pay

No advance payment is required. Payment must be made upon receipt of the invoice in Swiss francs by one of the methods indicated on the invoice or by debit from a WIPO Current Account.

Further information about fees and payment options

For further information on extracts, attestations and copies of certificates, see paragraphs A10.01-03 to 82.03 of the Guide to the International Registration of Marks under the Madrid Agreement and the Madrid Protocol and Information Notices Nos. 25/2013 and 19/2016.