How to file your application: Prepare reproductions

The following instructions explain how to prepare your design(s) for electronic filing.

Terminology: A “design” refers to the subject matter for which protection is sought, and a “reproduction” refers to photographs or other graphic representations representing the design. A design may be represented by several reproductions showing different views of the design.

Legal requirements

  • Part four of the Administrative Instructions PDF, Administrative Instructions
  • Rule 9 of the Common Regulations Under the 1999 Act and the 1960 Act of the Hague Agreement PDF,Common Regulations
  • Guidance on Preparing and Providing Reproductions in Order to Forestall Possible Refusals on the Ground of Insufficient Disclosure of an Industrial Design by Examining Offices PDF, Guidance on Preparing and Providing Reproductions

Technical requirements regarding image files

These instructions help to ensure that your image files comply with the technical requirements under the Hague System. Moreover, they help to preserve the quality of the publication of your reproductions.

Image format JPEG or TIFF
Resolution 300x300dpi
Minimum size at least one reproduction per design must have one dimension of at least 3cm (at 300 dpi)
Maximum size 16cm x 16cm (at 300 dpi)
Maximum file size (per file) 20 Megabytes
Color RGB or Grayscale
Borders Between 1 and 20 pixels

Image files with a low resolution (72 dpi or 150 dpi) will be scaled up to the minimum size of 3cm x 3cm 300 dpi. The result will be a blurry image where the details of the designs are not displayed. Images that are optimized for web, embedded in other documents or shot with smartphones are likely to have a low resolution. It is recommended to provide images with a native resolution of 300 dpi.

Low resolution (72 to 250 dpi)
High resolution (250 to 300 dpi)

The resolution corresponds to the density of information of your image. 300x300 dpi means that there are 300 pixels (or points) in a surface of one inch (2,54 cm). For optimal quality, your images should be between 250x250 dpi and 300x300 dpi. Less or more than that, the system will resize automatically your images to a resolution of 266x266 dpi.

Uploaded images

10 cm x 10 cm
300x300 dpi resolution
10 cm x 5 cm
900x900 dpi resolution


To avoid undesired scaling and loss of proportions of your different images, ensure that all your reproductions have the same resolution, ideally 300x300 dpi.

Providing image files in a resolution higher than 300x300 dpi shall not improve the quality of your publication, since the reproduction is automatically scaled down to 266x266 dpi.

It is important to keep at least one pixel of border. This will avoid loosing information when your image is cropped for publication.

Image file is sent without any border. The pixels touch the edge of the reproduction.
Upon automatic resizing, information can be lost on the bottom and right edges.

Also, the image file must be trimmed to avoid having large borders. A trim between 1 and 20 pixels is suggested.

Example of too large borders. It is a bad practice for electronic E-Filing.

If you have any other questions regarding the preparation of your reproductions before filing electronically, please contact us.