Modernizing IP Offices

FIT Japan IP Global supports a number of projects designed to help IP offices modernize their infrastructure and working practices. Digitization is a major component of modernization projects.

The updating of systems in IP offices enhances efficiency of procedures and improves the experience of everyday users of the IP system.

(Photo: iStockphoto.com/phloxii)

Regional seminar for Head of IP offices

  • 2011 May 18 to 20, Victoria Falls (Zimbabwe)

Business software solutions for IP offices

The WIPO IP Office Suite is a group of software applications that IP Offices can use to support the processing of applications for IP rights. The WIPO IP Office suite is made up of three complementary systems: WIPO IPAS (Industrial Property Administration System), WIPO File, and WIPO Publish. WIPO IPAS is the core of the WIPO Suite and a workflow-based and highly customizable software system that supports all the major business processes of an IP office. FIT Japan IP Global assists with the roll-out of the software applications in national and regional IP offices.

  • 2020
    • In Myanmar, WIPO File was deployed for accepting re-registration of old trademark system.
  • 2019
    • In Brunei, WIPO File was successfully deployed.
  • 2018
    • In Cambodia, WIPO File was successfully deployed.
  • 2017
    • In Uganda, Electronic Document Management System (EDMS) for IPAS was deployed.
  • 2015
    • In Botswana, EDMS for IPAS was deployed.
    • In Kenya, EDMS for IPAS was deployed.
    • In Malawi, EDMS for IPAS was deployed.
    • In Namibia, EDMS for IPAS was deployed.

Data capture, Digitization, and Workflow optimization

Data capture and digitization projects have been implemented to capture data from and digitize IP files such as trademark, industrial design, and patent documents.

  • 2021
    • In Botswana, digitization of IP documents (patents, trademarks, industrial designs, and utility models) for the Companies and Intellectual Property Authority (CIPA) of Botswana was successfully completed.
    • In Madagascar, data capture and digitization project at the IP Office of Madagascar, under the Ministry of Industry and Development was completed.
    • In Uganda, data validation and verification project at Uganda Registration Services Bureau (URSB), under the Ministry of Justice and Constitutional Affairs was completed.
    • In Viet Nam, digitization project was completed in March 2021, with the digitization of around 2,320,000 pages of IP documents (around 1,800,000 pages of patent, industrial design, trademark; and 520,000 pages of published description of patent and appeal dossiers).
    • In Zambia, data validation and verification project at the Patents and Companies Registration Agency (PACRA) of Zambia was successfully completed.
  • 2020
    • In Egypt, text conversion of 3,000 patent documents of the Egyptian Patent Office (EGPO) (approximately 150,000 pages) was completed.
    • In Philippines, digitization and data cleaning project was completed, with the digitization of around 1,200,000 pages of IP documents and clean-up of roughly 90,000 database records.
    • In Myanmar, WIPO File was deployed for accepting the re-registration of the old trademark system.
  • 2019
    • In ARIPO, digitization project at ARIPO was completed. 11,566 files consisting of 1,134,090 pages were digitized and uploaded into the ARIPO’s system (POLite+).
    • In Lao People’s Democratic Republic, On-line service project (on-line filing, website and workflow optimization) was successfully completed.
    • In Mozambique, digitization project at the Industrial Property Institute (IPI) of Mozambique was completed.
    • In Viet Nam, Workflow optimization project was successfully completed.
  • 2018
    • In Indonesia, Data validation project (patent, trademark and industrial design) was 64% done.
    • In Mongolia, Workflow optimization project was successfully completed.
    • In Zanzibar, data capture project at the Business and Property Registration Agency of Zanzibar was completed, with the total volume of 22,000 Trademarks data capture, verification, correction, scanning of Logo and uploading into WIPO’s IPAS system.
  • 2017
    • In Botswana, data capture project at Companies and Intellectual Property Authority (CIPA) of Botswana was completed in December 2017 with scanning 4,862 logos and verifying 37,095 files.
    • In Brunei, Digitization project was successfully completed.
    • In Indonesia, Workflow optimization project was completed.
    • In Kenya, digitization project at the Kenya Industrial Property Institute (KIPI) was completed in October 2017 with digitizing 54,642 files (1,133,913 images) in total.
    • In Lao People’s Democratic Republic, Digitization project was successfully completed.
    • In Nigeria, data capture project at the Nigerian Register of Trademarks, Patents and Designs was completed in April 2017, with capturing 100,000 files in total.
    • In Philippines, Workflow optimization project was successfully completed.
    • In Thailand, Workflow optimization project was successfully completed.
    • In Zimbabwe, digitization project at the Zimbabwe Intellectual Property Office (ZIPO) was completed.
  • 2016
    • In Cambodia, Digitization project and Work flow optimization project were completed.
    • In Ethiopia, digitization project at the Intellectual Property Office in Ethiopia (EIPO) was completed upon digitizing 20,000 IP files, which cover all types of files maintained by EIPO of trademarks, patents, industrial designs as well as office IP related admin and accounting transactions.

Trainings

Trainings for IP office employees on IPAS or other IT systems are offered to help them provide fully paperless, digitized services to their users.

  • 2019
  • 2018
  • 2017
  • 2016
  • 2015
  • 2014
    • October 27 to November 7, Tokyo (Japan)
  • 2013
    • October 28 to November 8, Tokyo (Japan)
    • October 14 to 18, Harare (Zimbabwe) (Meeting documents)
  • 2012
    • December 3 to 14, Tokyo (Japan)
  • 2011
  • 2010
    • November 8 to 19, Tokyo (Japan)
  • 2009
    • November 9 to 20, Tokyo (Japan)
  • 2008
    • November 13 to 27, Tokyo (Japan)
  • 2005
    • November 8 to 18, Tokyo (Japan)
  • 2004
    • October 26 to November 5, Tokyo (Japan)
  • 2003
    • November 5 to 14, Tokyo (Japan)
  • 2002
    • October 9 to 22, Tokyo (Japan)
    • January 21 to February 1, Tokyo (Japan)