Instructions for Completing and Printing Editable PDF Madrid Forms
Accessing forms online
Adobe Acrobat Reader (free software available from http://www.adobe.com) must be integrated with your web browser to enable you to complete any forms online. The editable versions of the forms have been created with Adobe Acrobat 5. Occasionally users may have difficulty printing or even opening complex forms online. If this occurs, please try saving the form to your hard disk (select "Save As" or "Save Link As" by clicking on the right-hand mouse button while hovering on the hyperlink to the desired form) and then open and complete the form locally using Adobe Acrobat.
Completing the form
Open the form using Adobe Acrobat Reader or Adobe Acrobat. Acrobat Reader will allow you to fill in and print out the form, but it is not possible to save the completed form. Please note that you will only be able to save the completed form if you use Adobe Acrobat (which must be purchased).
Once the form is open, with the left-hand mouse button, click on the field to be completed, and insert your text. Once the information has been entered, click outside the field that has just been completed or press "tab" to move to the next field. When completing check boxes simply click in the box with the mouse and an "X" will appear. To remove the "X" click in the box again.
Please be sure to verify that the full text is visible on the printed sheet once the form has been completed. This is particularly important where several lines of text, either addresses, information in the supplementary sheet or a declarations sheet have been filled in. Inserting paragraph returns using the "enter" key may push the text out of the available space, effectively causing it to disappear from the form. To check whether the contents of a field are visible, simply press "tab" or click outside the field. If the inserted text is not visible, try deleting some of the paragraph returns or reinserting the text.
Printing the form
Once the form is complete, click anywhere on the form, or press "tab" to close the last field that was filled in. Go to "print" either in the "file" menu or by selecting the print icon. Once the print dialogue box is open, select the "fit to page" option. This ensures that the page that you see on the screen will correspond to the page printed by your printer. Failure to select this option may result in part of the form not being printed.
Further information and help
If you need additional assistance completing the editable forms, you may e-mail us at firstname.lastname@example.org.